Wednesday, October 16, 2019

European Teams User Group Virtual Summit - Oktoberfest!

Today I joined the Oktoberfest or Teams Virtual Summit arranged by the European Teams User Group. A great community driven event held totally on-line in Microsoft Teams. Take a look at twitter under #teamsfest for some buzz about the event.

The event had three tracks so three sessions where running at the same time all day. For all the recordings of the day look at the YouTube page of the European Teams User Group.

Oktoberfest is all about Teams (and beer)

I managed to catch the following presentations during the day:

Title: Getting the best experience with Microsoft Teams meeting rooms
Presented by: Craig Chiffers (@cchiffers)

Session summary:
Room meeting technology has come a long way since the days of whiteboards, projectors and star phones. Today’s technology allows us to connect in more ways, but has also bombarded us with technological challenges which come at a cost. How do you simplify the meeting experience when current meeting setup times averages 15 minutes and normally involve assistance from IT support? In this session, we’ll delve into how Teams supports the best meeting room experience from the ground up, regardless of whether you’re using a laptop, mobile or purpose-built in-room technology. We’ll cover the life-cycle of a meeting, from initial creation, to joining Teams meetings, finding available meeting rooms on the fly as well as upcoming Teams meeting room technologies we’ll see in the near future. After attending you’ll leave this session with a greater understanding of how Teams meetings work, how to select the best Teams Meeting Room equipment for your environment, how to utilise your existing in room technology investments with Teams and how to drive Teams meetings adoption.

My Notes:
Meetings - a love or hate relationship, whatever we feel we do spend a lot of time in meetings.

  • Since 2000 time spent in meetings has increased 10% each year
  • On average meetings last between 31 and 60 minutes
  • 73% of meetings involve 2-4 people
  • Only 37% of meetings have clear agendas
  • >92% of people multitask in meetings
  • The average meeting setup time is 15 minutes

Issues with meeting rooms: Flipcharts, whiteboards, WiFi connection, connection to projector / TV, etc.

Research have shown that simply enabling video during a meeting increases attentiveness.

A poor device experience = A poor Teams experience, so please use a device made for Microsoft Teams.

A Teams room system is purpose-built devices to work with Teams, designed to be user-friendly, simple and intuitive.

There are (at least) three companies building bridges between Teams meetings and Cisco / Polycom meetings, Pexip, Poly and BjueJeans.

Other nice features of Teams meetings were discussed and demoed.

Title: 5 tips to make you better at Microsoft Teams
Presented by: Amanda Sterner (@amandassterner)

Session summary:
On the 31st of July 2021, it’s happening, Skype for Business is being retired and Microsoft Teams will be left as the hub for teamwork. During this session I will give 5 tips to make you even better at using Microsoft Teams. These tips are both for those of you that are experienced users but also for those of you that are still using Skype for Business a little bit more then you wished for.

My Notes:
Skype for Business being retired (or die) on 31 July 2021, it is replaced by Microsoft Teams - The hub for Teamwork - a simple way to reach all your daily tasks.

  1. Bring the good parts from SfB - Persistent Chat, Contacts, Calling, Meetings, Status Message.
  2. Set your notifications. Do an active choice, use quiet hours in the mobile client.
  3. Set some rules for your team. Use subjects, @mention the team only if needed, learn how to reply.
  4. Working in several tenants. Use several profiles via the browser. Try Franz
  5. Become better at searching, use search operators (AND / OR / * / etc)

Title: Making Teams the Hub for Work: The Graph API in Practice
Presented by: Vesa Nopanen (@vesanopanen)

Session summary:
Join this session to see in demos how Graph API can be used create new teams and manage existing ones. Do you have a company PowerApps or an application that you would like to add to existing teams? How about copying documents to the team? What you can do with messages? How to centrally create Teams that are Hubs for Work in your organization? Graph API has a lot of potential to manage teams, in this demo-rich session I will spark the inspiration and give you ideas how you could start working on your organization’s Teams.

My Notes:
Graph API exposes APIs and libraries to access services & data and can been seen as an endpoint to Teams.

We got a demo (or a code review) of how to create a Team complete with tabs and apps using Graph API. Also, how to add files and messages to an existing Team, tasks to planner, a OneNote in a tab, a PowerApp in a tab, Yammer tabs, a welcome message to a channel, a GIF to a channel.

It is also possible to add hidden messages to a conversation in Teams - at least for now - is it a bug or a feature?

It is not possible to move a message from one channel / team to another. It is possible to read it and pipe it out in another channel, but not with the original user as the sender. A better way to accomplish this would be to grab all messages in the conversation and put it in a OneNote, then dump the one note in the "new" channel.

Use Graph explorer to figure out what is possible with Graph API.

Title: Is Teams ready to be the one stop shop for all your telephony and video needs?
Presented by: Mårten Hellebro (@martenhellebro)

Session summary:
Microsoft Teams is replacing Skype, that’s a fact. But is Teams ready to be the one-stop-shop for all your telephony and video needs? Spoiler alert; Yes, it is. In this session, we will take a close look into the telephony and video interoperability capabilities of Microsoft Teams. How the PBX can be replaced, and all video conferencing needs can be met, all in Teams.

My Notes:
Is Teams Voice ready for your organization? Yes.

  • How can we dial out of Teams?
    With Direct Routing or Calling Plans (available in 11 countries).
  • Can we dial in to meetings?
    Yes, via audio conferencing.
  • Can we monitor the call quality in Teams?
    Yes, with the Call Quality Dashboard.
  • Are there any PBX-like call features in Teams?
    Yes, Auto Attendant, Call Queues, Group Call Pickup, Delegation, Call forwarding, Simultaneous ring, Call groups, Hold, Music on Hold and Voicemail.
  • How can we configure our voice mail settings?
    Go to,
  • Can we use a switchboard operator in Teams?
    Yes, products using beta APIs are already available.
  • Are there desk phones available for Teams?
    Yes, available at

Is Teams Video ready for your organization? Yes, Teams Room system, devices, gateways to other VTC systems are available.

Title: Managing and Reporting on Teams with Graph API
Presented by: Lee Ford (@lee_ford)

Session summary:
An overview session on how Graph API can be used to manage (create, change, delete) and report on Teams. These methods can then be used as part of scripts, Flows or applications.

My Notes:
Graph API is a RESTful API for Microsoft 365 and Azure AD which makes it possible to interact with Exchange, OneDrive, SharePoint, Teams, Users, Groups, EMS. Graph API needs to authenticate to Office 365 and can do this via a user or by using application authentication.

We got a demo and a code review of how to authenticate with Graph API and create a Team, create a channel, upload a file, downloading files, deleting a Team and listing the size of the site collections used by the Teams.

We also got a demo of Lee's nice Teams backup tool.

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